The agenda and packet for the Glen Ellyn Park District October 27, 2009 meeting are online. This is a regular meeting and the Board is expected to vote on Anima Singers room rental, Bulls/Sox rental agreement at ASC, District 87 artificial turf proposal, and land purchase from the Dupage Forest Preserve at Maryknoll Park.
The Board will also continue to discuss the 2010 budget. This will clearly be a difficult year for the park district and the Board will need to make some hard decisions. Parts of the budget are available online in the packet from our last meeting. The full 2010 proposed budget is not available online.
GE Platform tennis will also give a presentation at the meeting.
Glen Ellyn Park District board meetings are always open to the public and are held in the board room at the Spring Avenue Recreation Center at 7:00 p.m. Please join us!
Monday, October 26, 2009
Monday, October 5, 2009
Turf and Budget for 10-6 Meeting
The agenda and packet for the Glen Ellyn Park District October 6, 2009 meeting are online. This is a workshop meeting and the Board will be discussing the 2010 budget, the District 87 artificial turf proposal and the Anima Singers room rental among other items.
Glen Ellyn Park District board meetings are always open to the public and are held in the board room at the Spring Avenue Recreation Center at 7:00 p.m. Please join us!
Glen Ellyn Park District board meetings are always open to the public and are held in the board room at the Spring Avenue Recreation Center at 7:00 p.m. Please join us!
Wednesday, September 16, 2009
GEPD meeting video at GlenEllynLife.com!
Special thanks to Erik Peterson at GlenEllynLife.com for taping the Glen Ellyn Park District meeting Tuesday night and posting the video on his website. It is available for viewing here. Please take a look at it to find out more about how our Board meetings work and to learn more about our agenda topics.
The Board voted 4-3 earlier this summer to not video record our meetings, but these are public meetings and anyone can video record them.
The Board voted 4-3 earlier this summer to not video record our meetings, but these are public meetings and anyone can video record them.
Monday, September 14, 2009
September 15 Meeting Agenda and Survey Results Online
The next Glen Ellyn Park District meeting is Tuesday, September 15. It is a regular meeting and will be held in the board room at the Spring Avenue Recreation Center at 7 p.m.
The agenda for the meeting is online here. The board packet is online here.
The Board will discuss a proposal for the Glen Ellyn Park District to contribute money towards the Glenbard West artificial turf project at Memorial Field. Also on the agenda is the Spring Avenue Fitness Center Survey results and staffs' recommendation for $222,787 in fitness equipment for the Ackerman Fitness Center.
At our last meeting, the Board heard a presentation highlighting the results from the 2009 community survey. The entire survey results are online here at the Glen Ellyn Park District website.
If you have any comments or suggestions about these items, please attend the meeting and participate. The public is always welcome at board meetings and your input is appreciated.
The agenda for the meeting is online here. The board packet is online here.
The Board will discuss a proposal for the Glen Ellyn Park District to contribute money towards the Glenbard West artificial turf project at Memorial Field. Also on the agenda is the Spring Avenue Fitness Center Survey results and staffs' recommendation for $222,787 in fitness equipment for the Ackerman Fitness Center.
At our last meeting, the Board heard a presentation highlighting the results from the 2009 community survey. The entire survey results are online here at the Glen Ellyn Park District website.
If you have any comments or suggestions about these items, please attend the meeting and participate. The public is always welcome at board meetings and your input is appreciated.
Monday, August 31, 2009
Capital Expenditures Discussed at Board Retreat
The Glen Ellyn Park District Board held its annual Retreat on Saturday, August 29. The main issue for discussion was the plan for future capital expenditures. Staff explained that we will be working with a very limited budget for capitals in the next three years.
The Board only discussed expenditures listed in the 2010 column in the Proposed Future Expenditures document in the packet. The Board prioritized possible capital expenditures and staff indicated which expenditures were their highest priorities. Staff will compile this list and bring it back to the Board as part of our budget planning process, which will occur during the October and November board meetings. The Board will be faced with some very difficult decisions during these meetings as we determine how to deal with limited funding.
The Board only discussed expenditures listed in the 2010 column in the Proposed Future Expenditures document in the packet. The Board prioritized possible capital expenditures and staff indicated which expenditures were their highest priorities. Staff will compile this list and bring it back to the Board as part of our budget planning process, which will occur during the October and November board meetings. The Board will be faced with some very difficult decisions during these meetings as we determine how to deal with limited funding.
Sunday, August 30, 2009
Agenda for September 1 meeting
The next Glen Ellyn Park District meeting is Tuesday, September 1. It is a workshop meeting and will be held in the board room at the Spring Avenue Recreation Center at 7 p.m.
The agenda for the meeting is online here. UPDATE: The board packet is online here.
There will be a presentation at this meeting about the 2009 community survey that was mailed out to homes this spring.
If you have any comments or suggestions about these items, please attend the meeting and participate. The public is always welcome at board meetings and your input is appreciated.
The agenda for the meeting is online here. UPDATE: The board packet is online here.
There will be a presentation at this meeting about the 2009 community survey that was mailed out to homes this spring.
If you have any comments or suggestions about these items, please attend the meeting and participate. The public is always welcome at board meetings and your input is appreciated.
A Step Towards Data-Driven Decision Making
One of my primary concerns on the park district board is having appropriate information to drive our decision making process. Towards this goal, I am looking for staff to track monthly usage of our facilities, including the hours that each facility could be open, the hours that each facility was open, and the number of users of each facility.
Compiling this data for each programmable space (such as rooms and fields) would help the board to make informed decisions when evaluating capital improvements and maintenance. For example, if one of several comparable athletic fields has much less use due to poor turf conditions, it would benefit the most from renovations. Without usage data we don't know where our limited funds are best spent.
In the August 18th meeting the board decided against compiling usage at the facility level and instead voted to compile usage data averaged at the program level. More data is always better, but we will need to go further to have the information we need for budget decisions.
Compiling this data for each programmable space (such as rooms and fields) would help the board to make informed decisions when evaluating capital improvements and maintenance. For example, if one of several comparable athletic fields has much less use due to poor turf conditions, it would benefit the most from renovations. Without usage data we don't know where our limited funds are best spent.
In the August 18th meeting the board decided against compiling usage at the facility level and instead voted to compile usage data averaged at the program level. More data is always better, but we will need to go further to have the information we need for budget decisions.
Thursday, August 27, 2009
Board Retreat, Saturday August 29
The Glen Ellyn Park District Board is meeting Saturday, August 29 at the Lisle Hilton to discuss capital projects for 2010. We will also see a preview of the results from the community-wide survey that was conducted this spring.
The agenda for the Board Retreat is online here. UPDATE: The packet is online here.
The Retreat is an open meeting and the public is welcome. Please see my previous post for a map and directions to the meeting site. The meeting begins at 8 am.
The agenda for the Board Retreat is online here. UPDATE: The packet is online here.
The Retreat is an open meeting and the public is welcome. Please see my previous post for a map and directions to the meeting site. The meeting begins at 8 am.
Wednesday, August 26, 2009
Board Approves Ackerman Sports Complex Budget
The Glen Ellyn Park District Board voted 5-2 to approve the ASC budget at the August 18 meeting. I voted no on the ASC budget because of my concerns about the $20,000 White Sox rental fees for the batting cage area. The questions and concerns that I raised at the August 4 meeting were not addressed by staff or legal counsel at our August 18 meeting. If we allow a for-profit company to rent space in a park district facility, I think we need to charge rent that will cover our operating expenses and capital investment.
At our last meeting Director Atwell said the Board could approve just the fees at the August 18 meeting, which would allow staff to meet a marketing deadlines for the ASC brochure. He indicated that the Board could continue to discuss budget items and there was no deadline for approving the budget. Since my questions on the White Sox rental fees were unanswered, I felt that the Board should remove the White Sox rental fee from the budget or continue discussion at the next meeting.
Also as part of the discussion of the ASC budget, I recommended including the $10.5 million construction costs in the annual budget as part of debt service reduction. When the Board constructed Holes & Knolls mini-golf the capital costs were included in the annual operating budget each year. After a brief discussion, the Board decided not to included capital costs in the ASC budget.
At our last meeting Director Atwell said the Board could approve just the fees at the August 18 meeting, which would allow staff to meet a marketing deadlines for the ASC brochure. He indicated that the Board could continue to discuss budget items and there was no deadline for approving the budget. Since my questions on the White Sox rental fees were unanswered, I felt that the Board should remove the White Sox rental fee from the budget or continue discussion at the next meeting.
Also as part of the discussion of the ASC budget, I recommended including the $10.5 million construction costs in the annual budget as part of debt service reduction. When the Board constructed Holes & Knolls mini-golf the capital costs were included in the annual operating budget each year. After a brief discussion, the Board decided not to included capital costs in the ASC budget.
Thursday, August 20, 2009
Offsite Meeting for Capital Decision Making
The Glen Ellyn Park District Board Retreat will be held in the Executive Boardroom at the Hilton Lisle/Naperville, 3003 Corporate West Drive, Lisle, IL (map) at 8 in the morning on Saturday, August 29.
Traditionally, the Board makes all of the capital project decisions for the upcoming year at this retreat. If you would like to see how the Board makes these decisions, please attend the meeting. Board retreats are open meetings, though the Board may be in closed session for part of the day. I do not have a copy of the agenda yet but will link to it when it becomes available.
Earlier in the summer Commissioner Kinzler suggested that the Board Retreat be held in Glen Ellyn. This could make it easier for residents to participate in the meeting and benefit our local businesses. Ideally, we could hold the retreat in on of the Glen Ellyn Park District facilities and save taxpayers money. I am hopeful that we can do this in the future.
Traditionally, the Board makes all of the capital project decisions for the upcoming year at this retreat. If you would like to see how the Board makes these decisions, please attend the meeting. Board retreats are open meetings, though the Board may be in closed session for part of the day. I do not have a copy of the agenda yet but will link to it when it becomes available.
Earlier in the summer Commissioner Kinzler suggested that the Board Retreat be held in Glen Ellyn. This could make it easier for residents to participate in the meeting and benefit our local businesses. Ideally, we could hold the retreat in on of the Glen Ellyn Park District facilities and save taxpayers money. I am hopeful that we can do this in the future.
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